Monthly bookkeeping in Lethbridge
Sound familiar?
- You do the books at midnight, when you do them at all
- Receipts live in your truck, your inbox and your wallet
- You find out how the month went from your bank balance
- Year-end is a scramble, every single year
- You’re never quite sure which bills are paid
- You’d rather spend your evenings on literally anything else
What monthly bookkeeping covers
Monthly bookkeeping is the routine that keeps your books current, so they’re ready whenever you, your bank or the CRA need them. It’s full-cycle: everything from the moment a transaction happens to the report at the end of the month.
Every transaction gets categorized so your reports make sense. Every bank and credit card account gets reconciled against its statement, so nothing is missing or doubled up. Your bills are entered and tracked, so you know what you owe and when. And your receipts are captured and matched, so the paperwork behind each number is easy to find.
Reports you’ll actually read
Each month you get two standard reports. The profit & loss statement shows what came in and what went out over the month: in short, whether you made money. The balance sheet is a snapshot of what the business owns and owes on the last day of the month: cash, what customers owe you, what you owe suppliers, loans and so on.
Most owners don’t need more reports. They need someone to tell them what the reports say. So every month comes with a short summary in plain English: how the month compared, anything unusual, and anything that needs a decision from you.
Receipts without the shoebox
Receipt apps like Dext let you snap a photo of a receipt or forward a bill by email. The app reads the details and sends them to QuickBooks, where I match each one to its transaction. No more digging through a glovebox in April.
It matters for more than tidiness. To claim the GST you paid on business purchases, the CRA expects certain details on each receipt, and the bigger the purchase, the more it needs (my GST filing page lists them). Capturing receipts every month means every claim is backed up.
What I’ll need from you each month
Not much. Snap or forward your receipts as they happen, let me know about anything unusual (a new loan, a vehicle purchase, money you put in or took out), and answer the occasional question. I’ll handle the rest and tell you if anything’s missing. Curious what happens behind the scenes? It’s my month-end bookkeeping checklist.
What’s in the monthly package
- Transaction categorization
- every dollar in and out sorted into the right bucket
- Bank & credit card reconciliation
- your books matched to your statements, line by line
- Accounts payable
- your bills entered and tracked, so nothing’s missed
- Receipt & document capture
- snap a photo, and it’s matched and stored for you
- Monthly reports
- profit & loss and balance sheet, every month
- Plain-English summary
- what the numbers mean, in a few short lines
How monthly bookkeeping works
Step 1
Set up once
We connect your bank feeds and receipt app, tidy your chart of accounts, and agree on what you’d like to see each month.
Step 2
Close each month
Once your statements are out, I categorize, reconcile, enter your bills and match your receipts.
Step 3
Report, in plain English
You get your profit & loss, balance sheet and a short summary, plus a heads-up on anything that needs you.
The free review of your books costs nothing. Tell me where things stand.
Built around a Lethbridge business year
Monthly bookkeeping happens mostly online, but the calendar it follows is local. City of Lethbridge business licences run January 1 to December 31. If you have employees, your CRA remittances follow a schedule set by your remitter type (most new employers remit by the 15th of the following month), and T4s are due the last day of February. Your GST period ends on a fixed schedule too. I line those dates up with your monthly close, so nothing sneaks up on you.
When it helps to sit down together, I can meet in person around the city, whether your business is a salon off Mayor Magrath Drive, where much of Lethbridge’s retail is, or a shop in one of north Lethbridge’s industrial parks. And when year-end comes, your books are already reconciled, so your year-end package is quick work instead of a scramble.
From $300/month
Monthly bookkeeping starts from $300/month. The fee depends on how many transactions and accounts you have and which add-ons you need, like payroll or GST filing. Every quote is confirmed after a free review of your books.
How pricing worksKeep exploring
Questions about monthly bookkeeping
When will I get my monthly reports?
Once your bank and credit card statements for the month are out and everything is reconciled. We’ll agree on a timing that suits your business when we set up.
Do I need QuickBooks Online?
It’s what I recommend and know best (I’m Level 2 certified), and it makes remote work smooth. If you’re on something else, I can either work with it or move you to QuickBooks Online.
My books are behind. Can I still start monthly bookkeeping?
Yes, but we’ll catch up first. Monthly bookkeeping only works if the starting point is right, so I’ll bring the books current, then keep them there.
Can payroll and GST filing be part of the monthly package?
Yes. Payroll and GST filing are add-ons that fit naturally into the monthly routine, since the numbers come from the same reconciled books.
What does “full-cycle” bookkeeping mean?
It means the whole cycle, from recording each transaction, through reconciling the accounts, to producing the month-end reports. Not just data entry.
Is monthly bookkeeping worth it for a small business?
If you’re doing your own books at night, or not doing them, it usually is. You get your evenings back, you see problems while they’re still small, and year-end becomes routine instead of a crisis.
Let’s get your books level.
Tell me where things stand, even if it’s messy, and I’ll tell you honestly what it’ll take to catch up and keep it that way. Every quote is confirmed after a free review of your books.
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